Strategic Operations & Marketing Assistant (Canva, GHL, Real Estate)
About Me
I'm building a premium real estate advisory brand in Georgetown, Texas. My business focuses on delivering an exceptional client experience through thoughtful strategy, elevated marketing, and beautiful design.
I'm looking for someone who is more than a traditional Virtual Assistant. I'm looking for someone who enjoys organization, beautiful design, systems, and helping bring big ideas to life.
If you love creating polished work, staying organized, and taking ownership, I'd love to hear from you.
About the Role
This is a long-term opportunity for the right person.
As the business grows, this role has the potential to become a significant part of my company.
Responsibilities
Design
Create beautiful, luxury-level Canva designs including:
Buyer guides
Seller guides
Listing presentations
Social graphics
Email graphics
Lead magnets
Checklists
PDFs
Print marketing
Brand assets
CRM & Marketing
Work inside GoHighLevel (GHL)
Examples include:
Updating contacts
Pipelines
Opportunities
Workflows
Landing pages
Forms
Email campaigns
Calendars
Basic automation
Appointment management
Administrative Support
Calendar management
Email management
Scheduling appointments
Light client communication
Sending follow-up emails
Creating documents
Organizing Google Drive
Maintaining SOPs
Data entry
Internet research
Social Media Support (Bonus)
Schedule posts
Basic Canva editing
Resize graphics
Upload reels
Write captions from provided content
Repurpose content
Organize content calendar
Project Management
You'll help keep projects moving by:
Tracking deadlines
Following up on outstanding items
Keeping documents organized
Helping implement ideas
Creating task lists
Maintaining project boards
Ideal Candidate
You are:
Highly organized
Detail-oriented
Proactive
Excellent communicator
Positive
Resourceful
Calm under pressure
Professional
Takes ownership
Loves beautiful design
Thinks ahead
Enjoys systems and organization
Required Skills
Excellent English
You must be fluent in written English.
You'll occasionally communicate with clients through email and messages, so professionalism and grammar are important.
Canva Expert
You should be comfortable creating polished marketing materials—not just using templates.
Please include examples of:
Guides
Brochures
Workbooks
Branding
Editorial layouts
Marketing pieces
GoHighLevel
Experience with:
CRM
Pipelines
Workflows
Emails
Calendars
Landing pages
Google Workspace
Gmail
Calendar
Docs
Sheets
Drive
General Technology
Comfortable learning new software quickly.
Preferred (Not Required)
Experience with:
Real estate
Texas real estate
Luxury marketing
Social media
Instagram
Facebook
AI tools (ChatGPT, Claude, NotebookLM)
Basic video editing
Lightroom
Meta Business Suite
Project management software (Asana, ClickUp, Trello, Monday.com)
Personality Fit
I'm looking for someone who appreciates high standards.
My style is:
Calm
Strategic
Professional
Relationship-focused
Quality over quantity
I care about the details, and I value someone who notices the small things that elevate the final product.
This Is NOT the Right Role If...
You rush work.
You rely entirely on templates.
You require constant direction.
You miss deadlines.
You struggle with communication.
You don't enjoy organization.
You aren't comfortable learning new systems.
To Apply
Please include:
Your portfolio (especially Canva work)
Your experience with GoHighLevel
Examples of luxury or premium branding projects
Your availability each week
Your hourly rate
Your timezone
A short video introducing yourself (2–3 minutes preferred)